Below are example starter templates you can use to communicate the upcoming system transition to your staff and families. These templates are intended as a starting point—please feel free to adjust the wording, details, and timing to reflect your specific policies and requirements.

For example, you may choose to require staff to log or migrate sessions into Noto, or customize the messaging around billing, scheduling, and portal access.

Staff

Subject: New Scheduling & Payroll System (Noto)

Hi everyone,

We’re writing to share that {{business name}} is transitioning to a new system called Noto to manage scheduling, session logging, and payroll tracking.

Starting {{go-live date}}, instructors will use Noto to schedule and log their sessions. Using a single system helps keep records accurate, reduces manual follow-ups, and ensures payroll is processed smoothly and on time.

All instructors have already been granted access. Please log in at your earliest convenience to get familiar with the portal and complete any required setup.

Getting started

If you have any questions or run into issues, feel free to reach out to me or contact [email protected].

Thank you for your cooperation as we make this transition.

Best regards,

{{name}}

Parents